Everything VRS does
From shift building to payroll export — a connected platform that handles real-world workforce complexity end to end.
Features by role — what matters to your team
Planner, Geofencing, Checklist modules. Scheduling drops from 8h to under 2h/week. Full multi-site visibility.
Workforce & Org, Compliance modules. Leave, absence, and audit trail in one place. Norwegian AML built in.
Payroll & Rules module. Clean exports to Visma, Dynamics 365, Unimicro. Odda reduced corrections 90%.
AI Features module. Bring your own LLM or use ours. GDPR-compliant. Rollout in under 3 weeks.
Time Tracking, mobile app. iOS & Android. Høyer's full team self-onboarded in 2 weeks — zero training needed.
An advanced workforce platform
VRS combines time tracking, workforce planning, and payroll-ready data in one integrated system.
Each feature can be used independently while remaining fully connected across the platform.
Planner
Intelligent Workforce & Resource Planning
Structured and intelligent planning for workforce and operational scheduling. Create realistic schedules aligned with availability, skills, demand, and operational constraints.
Drag-and-drop shift builder
Build and adjust rotas visually across days and weeks with instant conflict feedback.
Availability & leave management
Plan around employee availability, annual leave, and absences in real time.
Multi-site scheduling
Manage schedules across multiple locations from a single unified view.
Automatic conflict detection
Instantly flags rest rule breaches, double-bookings, and uncovered shifts.
Recurring shift templates
Save and reuse shift patterns — daily, weekly, or by rotation cycle.
Employee mobile access
Employees see their schedules, shift details, and changes instantly in the app.
Time Tracking & Attendance
Accurate and flexible time tracking for modern organisations
Register working hours with full control over attendance, breaks, and hour types, ensuring consistent and reliable time data across all teams and sites.
Mobile clock-in & out
Employees register time from their own iOS or Android device — no hardware needed.
Auto check-in / out New
Automatic attendance registration based on geofence entry and exit — zero manual effort.
Break tracking
Log, enforce, and document breaks per shift — fully auditable and configurable.
QR code attendance
Scan-in terminals for fixed workstations or site entrances — flexible deployment.
Real-time attendance view
Managers see live who is in, late, on break, or absent across all sites.
Hour types & add-ons
Separate regular, overtime, night, holiday, and billable hours automatically.
| Name & email | Checked in | Checked out | Duration | Project |
|---|---|---|---|---|
KH
Kari Hansen
kari.hansen@example.no
|
04.05, 07:42 | — Live | 7h 38m | Internal / Operations |
AB
Anders Berg
anders.berg@example.no
|
04.05, 06:55 | 04.05, 15:00 | 8h 05m | Site B / Maintenance |
SL
Sara Lund
sara.lund@example.no
|
04.05, 07:00 | 04.05, 15:30 | 8h 30m | Production / Line 3 |
MN
Martin Nygaard
martin.n@example.no
|
04.05, 08:10 | — Break | 6h 12m | Field service / Oslo |
EK
Elin Karlsen
elin.k@example.no
|
04.05, 06:30 | 04.05, 14:30 | 8h 00m | Production / Line 1 |
TH
Tor Halvorsen
tor.h@example.no
|
04.05, 07:15 | 04.05, 16:00 | 8h 45m | Maintenance / B2 |
Projects, Tasks & Work Orders
Organise work around projects and operational work orders
Structure work using projects, work orders, assign tasks and people, and track time and effort at the right level of detail.
Project structure
Organise work hierarchically: projects → work orders → tasks.
Task assignment
Create and assign tasks to specific people, roles, or teams with deadlines and priority levels.
Work orders
Link work orders to projects for operational transparency — from field service to production runs.
Time allocation by project
Track and report hours at project or work order level — ready for billing and cost reporting.
Project reporting
See time spent, progress, and costs per project — exportable for client billing or internal review.
Connected to payroll
Project hours flow directly into payroll exports — no double entry, no manual reconciliation.
| Project | Client | Department | Responsible | Internal no. | Planned hours | Actual hours | Add-ons | Fixed add-ons | |
|---|---|---|---|---|---|---|---|---|---|
|
Internal project / 2026
|
Nordvik Industri AS | Not available | Not available | Hours 2026 | 0m |
0m |
0m |
0 |
|
|
ORD-200101 – Cleaning & service
|
K10001 – Nordvik Industri AS | Nordvik Industri AS | Not available | 200101 | 12t |
8t 30m |
0m |
0 |
|
|
P-300421 – Offshore Assembly
PO 5000112233 / Weld qual.
|
Vestland Energi AS | Nordvik Industri AS | Not available | P-300421 | 7t 30m |
124t 58m |
0m |
0 |
|
|
ORD-200210 – Internal / Time tracking
|
K10001 – Nordvik Industri AS | Nordvik Industri AS | Not available | 200210 | 0m |
0m |
0m |
0 |
|
|
ORD-Administration
|
K10001 – Nordvik Industri AS | Administration | Not available | Not available | 0m |
0m |
0m |
0 |
|
|
ORD-200387 – Subsea installation
PO 5000998877 / Ring testing
|
K10022 – Vestland Energi AS | Nordvik Industri AS | Not available | 200387 | 40t |
36t 15m |
2t |
0 |
|
|
ORD-Daytime
|
Internal | Not available | Not available | Not available | 0m |
0m |
0m |
0 |
|
|
ORD-200458 – Receiving station
Component intake / Storage
|
K10045 – Fjordkraft Drift AS | Nordvik Industri AS | Not available | 200458 | 20t |
14t 45m |
0m |
0 |
| Name | Ref. | Progress | Done | |
|---|---|---|---|---|
| T-001 – Project Management | — |
42t / 50t
|
⋮ | |
| T-002 – Procurement | — |
18t / 20t
|
⋮ | |
| T-003 – Quality Control | — |
12t / 15t
|
⋮ | |
| T-004 – Technical Engineering | — |
30t / 40t
|
⋮ | |
| T-005 – Logistics | — |
8t / 10t
|
⋮ | |
| T-006 – Customer Documents | — |
5t / 8t
|
⋮ | |
| T-007 – Document Control | — |
0t / 5t
|
⋮ |
Checklists & Deviations
Ensure work is completed according to defined requirements
Use structured checklists linked to tasks or work orders to enforce quality, consistency, and required steps before work is completed.
Structured checklists
Create step-by-step checklists linked to tasks or work orders.
Deviation logging
Register deviations when standards or requirements aren't met — with photos, notes, and severity flags.
Quality enforcement
Prevent task completion until all required checklist steps are signed off.
Deviation overview
Managers get a full view of open deviations by site, team, or project.
Corrective actions
Assign corrective actions to deviations and track their resolution with due dates.
Audit-ready records
Every checklist completion and deviation is timestamped and stored for compliance audits.
| Number | Checklist | Date | Project & task | Reported by | Status | |
|---|---|---|---|---|---|---|
| #10238 | Safety round | 27.04.26 |
Internal project / 2026
Administration
|
AB
Agnes Bakke
|
Done | |
| #10232 | Cleaning | 24.04.26 |
ORD-200101 – Cleaning & service
Not available
|
NP
Nina Pedersdal
|
Ongoing | |
| #10209 | Cleaning | 21.04.26 |
ORD-200101 – Cleaning & service
Not available
|
NP
Nina Pedersdal
|
Ongoing | |
| #10193 | Safety round | 20.04.26 |
Internal project / 2026
Administration
|
AB
Agnes Bakke
|
Done | |
| #10129 | Cleaning | 14.04.26 |
ORD-200101 – Cleaning & service
Not available
|
NP
Nina Pedersdal
|
Ongoing | |
| #10083 | Cleaning | 10.04.26 |
ORD-200101 – Cleaning & service
Not available
|
NP
Nina Pedersdal
|
Done | |
| #10013 | Safety round | 10.04.26 |
Internal project / 2026
Administration
|
AB
Agnes Bakke
|
Ongoing |
| Date | Number | Project | Task | Deviation title | Category | Reported by | Reported to | Status |
|---|---|---|---|---|---|---|---|---|
| 17.09.24 | #16 |
ORD-300316 – Project Alpha
Task 4500282069
|
Not available | Screen failure | Personal injury | IT Ivan T. |
IT Ivan T. |
Closed |
| 19.10.24 | #17 |
ORD-300305 – Project Beta
Task 4500265840
|
Not available | Machine failure | Personal injury | IT Ivan T. |
IT Ivan T. |
Closed |
| 26.10.24 | #20 |
ORD-300316 – Project Alpha
Task 4500282069
|
Not available | Procedure error | Personal injury | IT Ivan T. |
AS Anna S. |
Closed |
| 18.08.24 | #22 |
ORD-300500 – Project Gamma
Ref. 700452
|
Not available | Equipment failure | Personal injury | IT Ivan T. |
IT Ivan T. |
Closed |
| 05.10.24 | #27 |
ORD-Internal – Internal project
For internal hours
|
Not available | Missing procedure | Personal injury | KL Kari L. |
KL Kari L. |
Open |
| 04.11.24 | #45 |
ORD-300305 – Project Beta
Task 4500265840
|
Not available | Safety breach | Personal injury | IT Ivan T. |
IT Ivan T. |
Closed |
| 09.02.25 | #65 |
ORD-300500 – Project Gamma
Ref. 700452
|
Not available | Equipment defect | Personal injury | IT Ivan T. |
IT Ivan T. |
Open |
Location-Based Attendance
Ensure attendance is registered from approved locations
Control where check-ins and check-outs can occur using location-based rules, supporting accuracy, compliance, and operational transparency across all your sites.
Geofence zones
Define radius-based attendance zones per site — check-ins only allowed within the approved area.
Automatic registration
When an employee enters or leaves a geofence, attendance is registered automatically.
Outside-zone blocking
Prevent manual clock-ins from outside approved locations — enforced in real time.
Multi-site zones
Set up geofences for every site independently, with different rules per location if needed.
Live location overview
See in real time which sites have employees checked in and which coverage gaps exist.
Compliance documentation
Every location-verified check-in is logged with GPS coordinates and timestamp for audit purposes.
Payroll-Ready Data, Rules & Approvals
Advanced controls for policy enforcement and accountability
Define how time registration and planning behave, manage approvals, and handle deviations — so the data that reaches payroll is accurate, approved, and rule-compliant.
Pay rule engine
Configure overtime thresholds, night shift premiums, holiday multipliers, and allowances — applied automatically.
Approval workflows
Overtime, absences, and deviations route to the right manager for approval before payroll export.
Payroll-ready exports
Export clean, reconciled hour data directly to Visma, Tripletex, Dynamics 365, or via API.
Labour law compliance
Built-in Norwegian labour law rules — rest periods, weekly caps, break requirements — always enforced.
Exception handling
Flag and manage deviations — late arrivals, unapproved overtime, missing breaks — before they reach payroll.
Full audit trail
Every time record, approval, and edit is timestamped and attributed — fully audit-ready.
Workforce & Organisation Management
Manage your people, structure, and access across the whole organisation
Maintain an accurate picture of your workforce — departments, roles, employment types, and access levels.
Organisational structure
Model your departments, teams, sites, and reporting lines.
Employee profiles
Store employment type, skills, certifications, contract hours, and pay rules per employee.
Role-based access control
Define exactly what each manager, planner, or employee can see and edit.
Skills & qualifications
Tag employees with skills and certifications — used during scheduling.
Employment types
Full-time, part-time, contractors, seasonal — each with their own rules and payroll configuration.
SSO & secure login
Single sign-on (SAML/SSO) for enterprise setups.
Project Management 2 depts. · 5 employees
Warehouse Mgmt 1 dept. · 6 employees
Receiving Mgmt 1 dept. · 4 employees
Machining Mgmt 1 dept. · 8 employees
Welding Mgmt 1 dept. · 5 employees
Production Mgmt 2 depts. · 10 employees
Industri AS
Mgmt
Mgmt
Mgmt
Mgmt
Mgmt
Mgmt
Workforce Intelligence Center
Reports, data exports, and system connectivity in one place
Get a full view of your workforce data — hours, costs, attendance patterns, and project allocation.
Live dashboards
Key metrics at a glance — hours worked, attendance rates, overtime usage, and project costs in real time.
Flexible reports
Build and export reports by date range, team, site, project, or employee.
System integrations
Native connections to Visma, Tripletex, PowerOffice GO, SAP, Microsoft Dynamics 365, and Xledger.
Open REST API
Build your own integrations — full API access with webhook support and developer documentation.
Workforce data exports
Pull complete time, attendance, and payroll datasets in standardised formats.
AI-powered summaries Enterprise
Supplement static exports with AI narrative summaries — plain-language explanations of what changed, why, and where to look.
AI Features
AI support across the workflow — works with GPT-4o, Claude, Gemini, or your own model
In active development. The AI capabilities below represent our current direction — being built and rolled out with early-access customers. See the full AI page →
VRS AI sits alongside the core platform — helping teams plan faster, handle routine tasks through conversation, explain operational risk, and monitor rules through the AI Playbook.
AI Planning
Auto-fill open shifts based on availability, qualifications, and compliance rules. Teams reduce manual gap-filling from 6–8 h to under 30 min per week.
AI Agent
Approve leaves, find coverage, and run payroll checks through natural language — without navigating menus or waiting for IT support.
AI Insights
Live narrative summaries explain trends, anomalies, and operational changes in plain language.
AI Playbook
Write plain-language workforce rules for overtime, absence, compliance, or cost thresholds — VRS monitors continuously and fires alerts when risk is building or a threshold is breached.
Create schedules that match reality
Build rotas, assign the right people, manage absences, and adjust quickly when plans change. VRS helps your team plan around availability, roles, demand, and site needs — without losing control.
- Drag-and-drop shift builder across days and weeks
- Availability, leave, and absence management
- Role-based and multi-site scheduling
- Automatic conflict detection
- Employee mobile schedule visibility
- Recurring shift templates
Capture hours without chasing people
Let employees clock in and out through the app or approved attendance flows. Managers get a clear picture of who worked, where, and when — without manual follow-up.
- Mobile app clock-in and out
- Geofenced attendance verification
- Auto check-in/out based on location
- Real-time attendance overview
- Absence and late-arrival flagging
- QR code attendance option
Turn rules into operational guardrails
Handle overtime, break requirements, approvals, and attendance policies before they become expensive corrections. VRS helps teams work within labour rules automatically.
- 11h minimum rest between shifts
- 48h weekly maximum hour tracking
- Mandatory break documentation
- Overtime approval workflows
- Full audit trail for all time records
- Custom rule configuration per team
Send cleaner hours into payroll
When planning, attendance, and hour data are connected, payroll becomes faster, more accurate, and less dependent on manual follow-up. VRS exports payroll-ready data directly to your systems.
- Payroll-ready hour exports
- Tariff and pay rule automation
- Project-based hour allocation
- ERP / payroll system sync
- Billing-ready project reports
Make workforce decisions with better data
Get a clearer view of hours worked, costs, project allocation, and attendance patterns — so planning decisions are based on facts rather than guesswork.
- Hour and cost reporting by project or team
- Attendance pattern analysis
- Overtime and leave usage overview
- Exportable reports for payroll and billing
- Dashboard KPIs for operations managers
Everything included in VRS
Scheduling
- Drag-and-drop rota builder
- Recurring shift templates
- Multi-site management
- Leave and availability handling
- Conflict detection
- Employee mobile access
Time & Attendance
- Mobile clock-in / out
- Auto check-in/out New
- GPS geofencing
- QR code attendance
- Real-time attendance view
- Absence management
Compliance
- 11h rest rule enforcement
- Weekly hour limits
- Break documentation
- Overtime approval flows
- Audit trail
- Custom rule configuration
Payroll & Billing
- Payroll-ready hour exports
- Tariff and pay rule engine
- Project-based hour allocation
- ERP / payroll sync
- Billing-ready project reports
Analytics
- Team and project reporting
- Overtime usage overview
- Attendance patterns
- Cost visibility by team/site
- Exportable reports
Platform
- iOS & Android apps
- Web-based manager portal
- Offline capability
- Role-based access control
- API access
- SSO support
The app employees actually want to use
Every employee gets a clean mobile app for clocking in, tracking hours, requesting leave, and seeing their schedule — from any device.
AI across the full workflow
VRS AI works alongside every feature — helping teams plan faster, handle routine work through conversation, explain operational risk, and monitor rules through the new AI Playbook.
AI Planning
Auto-fill open shifts based on availability and qualifications. Constraint-aware with rest rules, hours caps, and collective agreements.
- Auto-fill open shifts
- Compliance-aware by default
- Every suggestion explained
- Works with any LLM
AI Agent
Complete routine workforce tasks through natural language — approving leaves, finding coverage, running payroll checks — without navigating menus.
- Leave approvals via chat
- Coverage gap resolution
- Shift swap coordination
- Payroll prep checks
AI Insights
Replace static exports and manual reporting with live AI narrative summaries — with anomaly detection and root-cause explanations built in.
- Weekly narrative summaries
- Anomaly detection
- Ask follow-up questions
- Exportable AI reports
AI Playbook
Write rules in plain language and let VRS monitor overtime, absence, compliance, and cost thresholds in real time.
- Plain-language rule creation
- Continuous monitoring across live data
- Alerts for warning and breach states
- Supports compliance and cost guardrails
Book a walkthrough of the features
Book a walkthrough tailored to your workflow — scheduling, attendance, compliance, or payroll. We'll show you what VRS looks like in your context.