Multi-site scheduling

Multi-site workforce scheduling software
schedule, track, and export across every location

Managing workforce across multiple sites without a connected platform means spreadsheets per location, phone calls to check coverage, and payroll data that needs reconciling before every run. VRS gives you one connected view — scheduling, live attendance, approvals, and payroll export — across all your sites.

Book a walkthrough Manufacturing →
3
Sites managed in one platform
Odda Technology, live in <3 weeks
Live
Attendance across all sites
Who's in, per location, in real time
One
Payroll export for all sites
Consolidated, clean, payroll-ready
Platform capabilities

What multi-site scheduling looks like in VRS

Every site has its own configuration — teams, rules, approval flows, and schedules. But everything is managed and visible from one platform, and all data exports to one payroll flow.

Unified multi-site view

See all sites in one management view — scheduled headcount, current attendance, pending approvals, and exceptions — without switching between systems or calling site managers.

Site-specific scheduling

Each site can have its own schedule structure, team composition, shift types, and coverage requirements — built and published independently, but visible from the same management layer.

Geofenced attendance per site

Employees clock in at the correct site using mobile-based geofencing. Attendance is automatically attributed to the right location — without manual check-ins or site supervisor intervention.

Per-site rule configuration

Pay rules, overtime thresholds, compliance requirements, and approval flows can be configured per site. Different collective agreements, shift patterns, and role structures all supported in one platform.

Site-level approval workflows

Overtime, absences, and deviations route to the appropriate site manager for review and approval — before payroll export. Each site's approval chain is independent but visible from the central management view.

Consolidated payroll export

All sites export to the same payroll flow — one clean, approved, rule-applied dataset for all locations. Your payroll team doesn't need to consolidate and reconcile from site-by-site spreadsheets.

Customer proof

100+ workers, one platform, live in under 3 weeks

"Before VRS, payroll corrections were a monthly nightmare. Now the data is cleaner, and we spend far less time fixing errors before payday."

Agnete Bjelland — HR Manager, Odda Technology  |  100+ workers, manufacturing
100+
Workers — one platform
<3 wks
To go live, incl. ERP integration
90%
Fewer payroll corrections
Read the case study →
Questions

Common questions about multi-site workforce scheduling

Can each site have different rules and approval flows?
Yes. Each site can have its own pay rules, compliance configuration, shift types, approval chain, and team structure. The platform manages them independently — but provides a unified view across all sites from one management layer.
How does payroll export work for multiple sites?
All approved, classified time records from all sites are consolidated into one payroll export — to Visma, Unimicro, Dynamics 365, or your existing payroll system. Your payroll team doesn't receive separate files per location — the data arrives clean and consolidated.
How quickly can a multi-site operation go live?
Most multi-site setups are operational within 2–3 weeks. More complex configurations — many sites, deep ERP integration, or phased rollout — may take 4–6 weeks. Odda Technology went live across their full operation in under 3 weeks, including full ERP integration and compliance rule setup.
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See what multi-site scheduling looks like in your environment

Book a walkthrough focused on your site structure, scheduling complexity, and payroll integration priorities.

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